Project Assistant (Part-time)
We’re looking for a part-time Project Assistant to provide administrative and program support to MAD’s senior management team and participate in programmatic development. The role will include organizing meetings, travel, and other arrangements, ensuring smooth communication with stakeholders, and supporting the team with ad-hoc tasks. Overall, we’re looking for a passionate individual with great organizational skills, who would like to become part of a small and ambitious team dedicated to transforming hospitality and driving change in food systems.
The position is part-time (15-20 hours/week) based in Copenhagen and starts June 1, 2024.
YOUR RESPONSIBILITIES
- Support project/program planning and execution and make the processes run smoothly
- Manage calendars, organize internal and external meetings (including board meetings and donor visits), and travel arrangements from start to finish
- Support the program manager’s work in developing and implementing projects with research, presentations, meeting preparation, practical coordination, etc.
- Preparation of materials such as invitations, maintenance of guest lists, information documents, meeting minutes, presentations, etc.
- Support receipt processing, documentation, and other day-to-day operations as needed.
QUALIFICATIONS & SKILLS
- A student (currently pursuing a bachelor’s or master’s degree) with relevant professional experience
- Excellent planning and organizational skills
- Fluency and excellent writing and proofreading skills in English and Danish
- Excellent MS Office knowledge, especially word processing software, and spreadsheets that are essential to the day-to-day needs of the organization
- A passion for food, restaurants, hospitality, and food-related issues
- Able to prioritize and handle multiple projects at the same time
- Able to work well independently, resourcefully, and proactively
- Great at anticipating needs in advance of meetings and events
- Willing to roll up their sleeves and go the extra mile
- Driver’s license is preferred
As a small and growing organization, MAD functions as a cohesive and collaborative team, where everyone helps out as needed. To this end, every staff member is called upon to contribute to MAD’s success, which may mean occasionally fulfilling a role or duty not specifically listed in the job description.
ABOUT US
MAD is a global nonprofit based in Copenhagen, Denmark, and founded by René Redzepi, chef, and owner of restaurant noma. We transform food systems through the people who work in food and hospitality around the world. Our core belief is that—if given the necessary knowledge, tools, network, and inspiration— everyone working in hospitality can play a crucial role in creating the sustainable food systems of the future. At MAD, we transform the latest knowledge from the world’s leading experts into tangible tools that the entire industry can use in their work. We share and disseminate our knowledge and tools through programs such as MAD Symposium, MAD Academy, VILD MAD, MAD Monday, and through public events and publications.
HOW TO APPLY
Candidates should submit a resume, cover letter, and salary requirements in English by May 6, 2024, to Project Manager Laura Hagel at lh@madfeed.co with the subject line: Assistant Coordinator.
We’ll review applications in the first half of May 2024, and conduct the first round of interviews in the second half of May. Final candidates will be invited into a second round, including a second interview.
